With the most recent, 2nd generation EMDECS system development, defect tracking has become much more a part of standard operations, making it easier for those who work hands-on with the equipment – service managers, service technicians and equipment drivers – to identify and record concerns, issues and defects with the unit.
The essential difference with EMDECS now is that information collection within the system is equipment based, rather than work order or repair order based. To explain further, typically with Computerized Maintenance Management System (CMMS) software, a work order or repair order is established and a piece of equipment identified. Defects and repair concerns are then entered onto the work order and the repair process is recorded there. When looking at the equipment record in the system, the actual work order containing the maintenance work would have to be located to ensure that all work was completed. With EMDECS, the work required is associated with the actual unit record, so if a repair order is started for that unit, all of the work required, or defects reported are already there, waiting to be fixed. If that repair order is closed without completing some of the work, it will still be there the next time a repair order is started for that unit. The work reminders stay with the unit record in the system.
This system architecture allows for anyone involved with the shop system to attach work required and defect information to the unit whenever access to EMDECS is available. Service managers will typically have the authority to access unit records at any time to indicate work that will be required when the unit is next in the shop. When a technician is actively recording repair information in EMDECS for a unit, further work required or newly identified defects can be added and repaired right away, or left until the next repair order is started for the unit.
Further to that, integrated PM Inspection forms within EMDECS now allow for repair items identified during legally required inspections to be automatically attached to the unit record – and EMDECS can be setup so that items identified during inspections require the service technician to certify that each of these items have indeed been repaired – a signature can even be required.
Now as well, equipment drivers can be allowed access to the EMDECS Driver Defect Portal (DDP) which is a simple interface to allow drivers to indicate defects that they’ve identified during pre or post trip inspections.