Now, moving beyond being a necessary tool in a modern shop, maintenance tracking software is becoming a sort of hub or central system within a shop’s business that allows many forms of new technology to converge, share information and provide an data-rich dashboard used to coordinate time and resources for the sake of making the shop efficient and agile.
Few and far between now are shops that rely solely on mechanical knowledge and expertise – still and for all time the backbone of equipment maintenance – but not necessarily competitive enough resources if not well informed, managed and organized. As the maintenance tracking software in a shop provides those organization tools, the more that data being fed into or retrievable from the central maintenance system that can be utilized, the better able a shop team is to take on a level and quality of work needed to consider the business as successful as possible.
As it appears to be evolving, at least for some systems, the equipment history and depreciation consideration is made within the maintenance tracking software. This is a logical step for systems with features, functions and reporting capabilities that are robust enough to fulfill this role. More and more, fuel systems, GPS tracking, external PM work and part ordering vendors are providing electronic feeds that can be ‘picked up’ by the central maintenance system. Heavy equipment fleet management software like EMDECS is able to incorporate these feeds and apply them to the equipment record held in the main system. All of this external information can be stored and calculated by the maintenance system, providing one stop shopping for a picture of what any piece of equipment is – what it’s been through, how it’s been maintained and what its current overall worth to the business might be. After that, financial values can be passed on to the accounting platform for a complete and fully integrated system configuration.
Alongside this logical trend is the idea of storing other shop information within the shop system – technician licenses – task checklists – or even shop equipment (compactors, filtration systems, fire safety equipment) inspection, maintenance and status for an even more complete view of the shop business from a single source.
This type of systems convergence is easier to access and control as there can be only one sign in, password and set of operating manuals for a shop manager to consider.