Fleet Maintenance

EMDECS - Fleet Maintenance & Parts Management is designed to manage internal and outside fleet maintenance and repair shops with integrated parts inventory functions.

EMDECS offers incredible flexibility allowing you to create customized maintenance programs to suit your fleet operations. You determine the performance standards for preventive maintenance routines, and the measurement criteria to be applied to a maintenance or safety program. For example: you specify number of weeks, number of days, hours of usage, odometer reading, and so on. To simplify preventive maintenance program definitions and reporting, you can classify similar vehicles together in one PM group, or in several groups, as well as by equipment types. EMDECS exploits VMRS (Vehicle Maintenance Reporting Standards) to dramatically simplify operation and minimize data input. Appropriate PM’ activities can be added to a work order with the press of a button, and associated parts and estimated times are included automatically.

The system can accommodate customers that may have many service locations spread throughout different time zones and where each service location may have multiple repair facilities and warehouses, including service mobiles. Since the EMDECS system is web enabled and secured, authorized
users may have access to the system anytime, anywhere throughout the Internet. The physical details of every truck, trailer or other equipment can be entered into the EMDECS database. Specifications, like engine, transmission, axles and tire details can be entered. These are standard parameters that can be defined by the customer. This information can be displayed or drilled down directly from other screens that reference the unit number. From the detail screen, the customer can access all historical data including labor, parts usage, PM schedules, odometer/hub readings, and hour readings.

Benefits:

• Maintains rolling stock optimally and safely
• Reduces fleet maintenance cost
• Reduces equipment downtime
• Extends asset life cycle
• Tracks warranty claims recovery
• Improves operational profit
• Reconciles with accounting

Cost Analysis/Management Report

• Why Will EMDECS Save You Money? When you automate the preventive maintenance process with EMDECS, you increase the likelihood that your vehicles will be well-maintained at all times, and you reduce the risk of accidents and breakdowns when customers are depending on you. Early intervention rescues small problems before they become major expenses. And when you plan your maintenance ahead of time, necessary parts are always ready and waiting, so there are no costly delays.

  When a work order is completed in EMDECS, the system checks that all mechanic time scans have been completed, and that all special orders have been received.
• The system also calculates the labor and parts cost and locks the repair order from further transactions. Future enhancements/customization are available for interfacing with the customer's corporate financial systems.
• Since all repair order labor and parts costs are coded using ATA VMRS codes, analysis and comparative reports between units or groups of units are available.
• In addition to having comparisons by unit, by VMRS code and by measurements, assessments can also detail cost per mile, engine hour or any other reading type defined by the customer

Defer Work

• Tracking defer work/service reminder/outstanding work is also part of the Customer Fleet Maintenance Module.
• These reminders can be created at any time while updating the repair order or as an independent function. The user is being reminded of any outstanding work whenever a repair order is opened for a specific unit.
• With a single mouse click, the entry from the service reminder is imported into the repair order without any other operator input, thereby creating an easy-to-use function and convenience.
• Alternatively, if the work has been entered in the repair order but needs to be deferred, the user can click on the task and move it away from the repair order and store it as defer work for the future.

Fleet cost analysis

Features

• Ability to provide grouping hierarchies, with summary or detail
• Provide cost reporting by VMRS and by multiple reading types
• Allow any reporting date range

Benefits

• Satisfy management needs at different levels
• Adaptable for any type of equipment
• Maximum flexibility
  

equipment detail

Features

• Unlimited user defined specs and features
• Ability to define any equipment readings for any unit and to track multiple historical readings
• Odometer Changes are managed with meter-to-date and life-to-date readings
• Maintain equipment re-location audit trail
• Direct drill down to any other historical data from the equipment screen
• 'Clone' 1 unit to multiple units
  

Benefits

• Enforcing standards for accurate corporate reporting
• Ability to provide meaningful cost analysis for different equipment type by the appropriate reading types
• Instantaneous access for any relevant information for making day to day and management decisions
• Setup many units at the same time quickly and consistently.
  

Maintenance Due

• Maintenance due in EMDECS is always calculated based on repair history and forecasted with the most recent maintenance schedule parameters in the database.
• A unit may be moved from one maintenance or vocation group to another (e.g. from city to highway), and the maintenance due schedule will be calculated based on the parameters of the new maintenance group and the unit's most recent PM history.
• Similarly, if the customer decides to modify the maintenance parameters, (e.g. from 30 days to 45 days), the maintenance due reports will immediately reflect these changes and will subsequently delay these units by another 15 days.
• The EMDECS design eliminates the idiosyncrasies of other maintenance systems that calculate or preset the next due dates based only on the time of the most recent repair order or manual update.

PM Schedule

• Driven by repair/work order history
• Dynamic change with change of PM schedule
• The customer can setup PM schedules by unit groups. EMDECS will forecast PM due dates and mileages for each unit based on the repair history or labor detail from the work order.
• The EMDECS PM system also optimizes annual inspections, and handles an unlimited number of maintenance scenarios.
• When the customer creates a PM repair order, the system will automatically use the labor hours and parts from the last work order of the same PM type.
• Alternatively, the user can access the PM history of another similar unit and utilize the same labor and parts. The system saves a great deal of time by automating the creation of PM repair orders.
• Grouped by equipment type and application Unlimited PM type, by date and any user defined readings

• Can be defined with tolerance, repetitive groups, sequence, and inclusive services
• Ability to inquire or report PM due/forecast by date, remaining readings, regions, locations, equipment and PM type
• Generating RO detail from repair history or standard service program based on PM forecasts

Benefits

• Ease of setup
• Total flexibility for any equipment
• Adaptable to any user requirement
• Highly efficiency in tracking PM needs
• Saves time with automated parts list from PM type

Repair Order

Features

• Ability to select different RO screen layouts by user or group of users
• Automated alerts on PM due and outstanding work, and the ability to copy details to RO

• SAFETY With a preventive maintenance program in place, you won't compromise safety. EMDECS even allows you to set up a wheel nut-re-torque program to ensure proper procedures after any wheel-off operation EMDECS will help ensure nothing slips by, so you avoid fines and accidents, reduce liability, and save money. Risk Avoidance policies need the discipline that EMDECS provides.

  Ability to lookup and create RO from repair history of any equipment
• Unlimited number of units in 1 RO screen and separate repair history
• Ability to split 1 RO into multi-RO without double entry
• Detects, alerts and tracks warranty clam automatically
• Ability to create special purchase order parts and to track them separately
• Ability to issue sublet PO from RO, link and finalize payable invoice
• Integrated with pre-built standard service labor and parts
• Bar coding for mechanics time tracking and parts inventory
• Integrated with Inventory core tracking

Benefits

• Adaptable for users of different levels of sophistication within the same organization
• Ease of tracking PM needs and staying current on work requests
• Easy to reference labor hours and parts needed
• Saves time for tracking multi-unit inspections
• Simple to close off partial work, and/or to bill RO to multiple parties
• Improves warranty recovery
• Ensures timely PO delivery and minimize unnecessary unit down
• Ensures data integrity between sublet PO and RO cost
• Quickly and accurately create RO with pre-built database
• Ability to provide real time information and ease of tracking labor costs and parts
• Ensures all core related parts are being returned and credited
  

Mechanic's Time & Attendance

• Optional use of bar code scanners from mechanics badge and work order lines
• Monitor job progress and attendance
• Standard hours and actual hours performance comparison
• Multiple mechanics on one labor line

Repair History

• Any information you could ask for - Work Order Costs, Parts Utilization and Labor history is easily at your fingertips for analysis.
• Data can be subsetted by unit, facility, customer, RO, Part Number, VMRS System & Assembly, internal/external work, date range, etc.

RO Sublet control & interface

Features

• Direct cross reference between RO and sublet PO
• Ability to share database with authorized sublet
• Ability to import repair invoice detail to EMDECS
• Ability to create/import RO Receivable invoice of other sister companies in the same database as Payable invoice

Benefits

• Single entry for sublet repair cost and payable invoice
• Improves communication with real time information, minimize data entry and detects any warranty coverage from sublet entry
• Saves time for data entry
• Eliminate double data entry and reconciliation