EMDECS Security

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Administration & Security

Summary

A module is used to setup all control tables used to predefine what information is allowed for data entry. These tables can be expanded in the future as required.

System Parameters

This section includes functions such as setting up all provinces/states, and their respective tax rates. It also includes functions for converting and exchanging currency rates by date.

Corporate Profile

This section is used to setup system codes related to the corporation such as the address and tax registration numbers, prefixes for system generated numbers (e.g. invoice number and customer order number), and driver types.

Employee & System Security

These functions are used to setup user names and assign them to responsibility roles. Based on either the user name or the responsibility role, the system administrator can assign or restrict access to the different functions and programs in the EMDECS system.

Order Entry & Dispatch Control Parameter

This section allows the user to setup all control parameters being used for entering customer orders, adding new equipment and tracking driver, load, trailer and tractor status. Only the codes that have been setup in these functions will be allowed for entering customer orders, dispatching loads and updating all the status related to the load, driver and equipment.

Customer Information

This section includes all information specifically related to setting up a customer record. Each record can be classified as a freight payer, ordering customer, shipper, consignee, only, all of the above or any of these combinations.

It also includes the parameters related to accounts receivable, such as payment terms. The user can also create a matrix table of distances between any two customer locations. The system will always first attempt to locate the distance from this table before reading it from PcMiler. This same table can be setup by getting the initial mileage and travel time from PcMiler and modified as required.

Customer Rates

These functions are used for defining the parameters the system uses to price out a customer invoice according to the contracted rate of that customer. Rates can be setup by mile (or distance) or truck load, by shipper only or shipper and consignee, as well as a few other parameters. Add-on charges can include fuel surcharge based on the customer contract.

Driver Pay Rate and Standard Deductions

Driver pay rates are similar to the customer invoice contract rates. The system will automatically calculate the driver pay based on the customer invoice. Driver pay rates are separated by driver type, such as owner operator, company driver and driver service, and they can be further broken down by categories for handling different pay rates for drivers from different driver services.

Driver deductions are calculated as per pay period. Deductions can be of a general type that apply to every truck, or they can be specific to an individual truck. The deduction can be a fixed amount or as a percentage of the gross pay or net pay. Each deduction can also be specified whether the tax is applicable or not and for which tax code.

Equipment and Driver Tables

All the units (tractor and trailer) and drivers are setup in this section. Drivers are classified with owner operator, company driver or subcontractors (driver service); trucks are identified as company own (or lease) or owner operator trucks.